Privacy policy for recruitment using Teamtailor
For other 55 Degrees privacy policies, visit our privacy page.
The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor on behalf of 55 Degrees AB ("Controller" “we” “us” etc.). It is important that the persons using the Service ("Users”) feel safe, and are informed about, how we handle the User’s personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect the User's Personal Data in accordance with this Privacy Policy ("Privacy Policy").
1. General
We are the controller in accordance with current privacy legislation. The User’s personal data is processed with the purpose of managing and facilitating the recruitment of employees to our business.
2. Collection of personal data
We are responsible for the processing of the personal data that the Users contribute to the Service or for the personal data that we, in other ways, collect with regard to the Service.
When and how we collect personal data
We collect personal data about Users from Users when Users;
- make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
- use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
- provides identifiable data in the chat (provided through the website that uses the Service), and such data is of relevance to the application procedure;
We collect data from third parties, such as Facebook, LinkedIn, and other public sources. This is referred to as “Sourcing” and be manually performed by our employees or automatically in the Service.
In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this is made, the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.
The types of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, pictures, and videos, information from Facebook and LinkedIn accounts, answers to questions asked through the recruiting, titles, education, and other information that the User or others have provided through the Service. Only data that is relevant to the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.
The consent of the data subject
The User consents to the processing of its personal data with the purpose of the Controller’s handling recruiting. The User consents that personal data is collected through the Service when Users;
- make an application through the Service, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
- when they use the Service to connect to the Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
The User also consents to the Controller collecting publically available information about the User and compiling them for use in recruitment purposes.
The User consents to the personal data being collected in accordance with the above a) and b) will be processed according to the below sections Storage and transfer and How long the personal data will be processed.
The User has the right to withdraw his or her consent at any time by contacting the Controller using the contact details listed under 9. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
Storage and transfers
The personal data collected through the Service is stored and processed inside the EU/EEA or such third country that is considered by the European Commission to have an adequate level of protection or processed by such suppliers that have entered into such binding agreements that fully comply with the lawfulness of third country transfers or to other supplies where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in 9.
How long the personal data will be processed
If a User does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as we deem it necessary with regard to the purposes stated above. In practice, we flag a User’s data for deletion at the following times:
- after one month of inactivity
- One month after being rejected for a job application
- after one month without an active purpose
- One day after submitting a request for data removal via Teamtailor
- One day after permissions are flagged as missing or expired
The flagged data is deleted one week after being flagged. After being deleted, a candidate or job application and its related content are not able to be restored.
If you as a User wish not to have your Personal Data processed for this purpose (future recruitment), you can control remove permissions or request removal of your data directly via your profile on the site. If you have issues with this feature, please contact us using the contact details in paragraph 9.
3. Users’ rights
Users are able to execute many of their rights in relation to the data stored for them on the Careers site via the self-service Data & Privacy area. Read more on Teamtailor's support site article.
Users have the right to request information about the personal data that is processed by us by notifying us in writing, using the contact details below under paragraph 9 below. Users have the right to one (1) copy of the processed personal data that belongs to them without any charge. For further demanded copies, the Controller has a right to charge a reasonable fee on the basis of the administrative costs for such demand.
Users have the right to, if necessary, rectify inaccurate personal data concerning that User via a written request, using the contact details in paragraph 9 below.
The User has the right to demand deletion or restriction of processing and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to the Controller. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
The User has, under certain circumstances, a right to data portability, which means a right to get personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
The user has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her if the User considers that the processing of personal data infringes the legal framework of privacy law.
4. Security
We prioritize personal integrity and therefore work actively so that the personal data of the Users are processed with utmost care. We take the measures that can be reasonably expected to make sure that the personal data of Users and others are processed safely and in accordance with this Privacy Policy and the GDPR regulation.
However, transfers of information over the Internet and mobile networks can never occur without any risk, so all transfers are made at the risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
5. Transfer of personal data to third-party
We will not sell or otherwise transfer User’s personal data to third parties.
We may transfer Users’ Personal Data to;
- our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions for the provision of the Service;
- authorities or legal advisors in case criminal or improper behavior is suspected; and
- authorities, legal advisors, or other actors, if required by us according to law or authority’s injunction.
We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislation. We cooperate with the following categories of processors of personal data; Teamtailor, which supplies the Service; server and hosting companies; e-mail reference companies; video processing companies; information-sourcing companies; analytical service companies; and other companies with regards to supplying the Service.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data with third parties. The aggregated data has, in such instances, been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
7. Cookies
When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as a computer, mobile phone, or tablet, when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain, and improve the Service. The information that is collected through the cookies can, in some instances, be personal data and is, in such instances, regulated by our Cookie Policy.
Users can at any time disable the use of cookies by changing the local settings in their devices. Disabling cookies can affect the experience of the Service, for example disabling some functions in the Service.
8. Contact
For questions, further information about our handling of personal data, or to contact us in other matters, please use the below-stated contact details; 55 Degrees AB privacy
